Request For Bids

PUBLIC NOTICE
(Published in The Walters Herald
September 26, 2024 and October 3, 2024)
REQUEST FOR BIDS

Notice is hereby given that Cotton County Board of Commissioners (Own-
er) will receive sealed bids in the office of the Cotton County Clerk, 301 N.

Broadway, Walters, Oklahoma 73572 until 4:00 P.M. Local Time, on the
18th day of October 2024 for:
COTTON COUNTY COURTHOUSE SIDEWALK IMPROVEMENTS
The project consists of demolition of existing sidewalks and construction
of new sidewalks. The physical location of the proposed facility is Block
58, Walters, Cotton County, Oklahoma aka 301 North Broadway, Walters,
Oklahoma.
This project is being Rural Economic Action Plan (REAP) grants awarded
to the Cotton County Board of Commissioners by the Association of South
Central Oklahoma Governments (ASCOG) and local funds. This project

is being supported, in whole or in part, by federal Assistance Listing Num-
ber 21.032 awarded to the Cotton County Board of Commissioners by the

U.S. Department of Treasury. As such, the project must comply with cer-
tain Federal regulations. These requirements include Disadvantaged Busi-
ness Enterprise (DBE) requirements, Buy American requiremeents. Sys-
tem for Award Management (SAM) registration by the successful bidder

and compliance with other Federal regulations. A complete list of these of
regulations and the required forms are included in the Bidding Documents.

Bids shall be made in accordance with this Request for Bids and the Bid-
ding Documents.

Sealed proposals shall be addressed to the Cotton County Board of Com-
missioners, 301 North Broadway, Walters, Oklahoma 73572, and shall

be labeled “REQUEST FOR BIDS, DO NOT OPEN” and “COTTON

COUNTY COURTHOUSE SIDEWALK IMPROVEMENTS.” Propos-
als shall be submitted no later than 4:00 p.m., local time on October

18, 2024.. It is the sole responsibility of the bidder to ensure that their
proposal is actually in the Office of the Cotton County Clerk prior to the
expiration of the time and date stated above. Bids will be opened and read
aloud during a public meeting on October 21, 2024 at 8:30 a.m. in the
Office of the Cotton County Board of Commissioners, 301 N. Broadway,
Walters, Oklahoma 73572.
Bidding Documents must be obtained from Chisholm Trail Consulting,
LLC. Request bidding documents via e-mail at rscotty11@gmail.com or
by calling 580.467.8130. Technical questions shall be sent to R. Scott
Vaughn, P.E. via e-mail at rscotty11@gmail.com. Bidding Documents
also may be examined at: County Clerk’s Office.

Upon consideration of the proposals, the Owner reserves the right to ac-
cept or reject any and all bid proposals, to waive technicalities and to make

any investigation deemed necessary concerning the bidder’s ability to pro-
vide the services as covered by the specifications, and to accept what in

their judgment is the most advantageous proposal.
Due to the type of project this is, the contractor will be able to use sales tax
and use tax exempt purchases on this project.
A MANDATORY Pre-Bid Conference will be held for this project at
10:00 a.m. on October 7, 2024 at the Cotton County Courthouse, 301 N.
Broadway, Walters, Oklahoma 73572. Proposals submitted by firms not

represented at the meeting will not be considered and will be returned un-
opened.

CERTIFICATION
I certify that the above “Request for Bids” was posted at the office of the
County Clerk, 301 N. Broadway, Walters, Oklahoma, on the 26th day of
September, 2024.
/s/ Joseph Schappert
Cotton County Clerk (SEAL)



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